Privacy Policy.
PRIVACY POLICY
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
THE DPA & GDPR MAY 2018
This website, www.Video-craft.co.uk & www.Video-Craft.com, collects private user data using the following form: which generates emails sent to: Video-craft@live.co.uk. The data from these forms is emailed to the address listed above and also stored on the website server.
EMAIL MARKETING
Video-Craft does not engage in email marketing specific to our services. Your details will not be used for such marketing purposes nor will they be passed onto any third parties.
CLIENT GALLERIES
Video-Craft creates a client gallery for each client to whom photos are delivered as part of the services contracted. Video-Craft’s client galleries are hosted by Pic-Time. To visit a Video-Craft Photography client gallery you will be required to enter a password. No entry of personal data is needed.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. Despite our best efforts, we cannot guarantee or verify the contents of any externally linked website. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. Video-Craft LTD holds the following personal data of clients: i) names ii) addresses iii) phone numbers iv) email addresses within soft copy as well as soft copy wedding client day plan documents. Soft copy contracts and day plans are safely stored within my password-protected home office Personal computer and backed up to encrypted external hard drives. Client photos are safely stored within my password-protected home office PC and backed up to encrypted external hard drives.
ALL DATA COLLECTED IS IN COMPLIANCE WITH DATA PROTECTION ACT & PRIVACY
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Video-Craft LTD will never photograph an individual as a means of unique identification or authentication unless con sensually contracted to do so. Guests at weddings appear in photos taken by Video-Craft LTD as a part of the visual recording of the event in photos. Guests captured in portraits or group photos do so as part of the event and their rights are protected by Video-Craft LTD as detailed in this privacy policy. In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation based on ‘legitimate interests’.
The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Video-Craft LTD as a photography business unless there is a good reason to protect a given individual's data which overrides those legitimate interests. Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their data, namely being photographed.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible social media policy. All content shared on our official social media accounts are done with the consent of the client as stated in our contracts and terms and conditions and in compliance with the data protection act. We are not responsible for any content that is being taken from your accounts without your consent by any third party. they are solely responsible for that.
PROMOTIONAL USE OF IMAGES
To enable the continued work of Video-Craft LTD, we reserve the right, with your consent, to select photographs to be used for promotional purposes. To promote Video-Craft LTD, photographs may be displayed on our website, blog, social media and on brochures/flyers that promote the services of Video-Craft. Photographs occasionally will be submitted to lifestyle photography blogs, lifestyle photography-related websites and magazine articles; providing that the images used are used lawfully and without damage to Jody Sutton Photography's client(s). The rights of the people captured in these photographs are protected by Video-Craft LTD as detailed in this privacy policy. Video-Craft LTD respects the privacy of every client and therefore every client photographed by Video-Craft Ltd, must consent for photographs of themselves to be displayed.
WITHDRAWAL OF CONSENT
Anyone photographed by Video-Craft LTD, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Video-Craft LTD at specifying the photo in question. With that request, Video-Craft LTD will then remove the photo from the online and printed display wherever it appears.
By clicking 'submit' on your contact form, you hereby consent to Video-Craft LTD contacting your selected email address to respond to your enquiry within 72 hours. Clients are reminded that if you do not wish for your email to be kept on the system then please state so.